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Health, Safety and

Environmental Policy

J & E Regan (Builders & Contractors) Ltd

4, Barncoose Industrial Estate, Pool, Redruth, Cornwall, TR15 3RQ

Revision Date: June 2009

　

Contents

　

Section 1 Health, Safety and Environmental Policy Statement

    1. Health and Safety Statement of Intent
    2. Environmental Policy Statement

Section 2 Organisation and Responsibilities for Health, Safety and the Environment

    1. Mr P Crane – Director responsible for safety
    2. Duties under the Construction (Design and Management) Regulations 2007
    3. Company Safety Managers
    4. Contracts Managers, Project/Site Managers and Site Supervisors
    5. All employees of J & E Regan (Builders & Contractors) Ltd
    6. All sub contractors who undertake work on behalf of J & E Regan (Builders & Contractors) Ltd

Section 3 Arrangements for Health, Safety and the Environment

Section 3a General

    1. Health, Safety and Environmental Advice and Guidance
    2. Communication of Health, Safety and Environmental Matters
    3. Training and Competence
    4. Risk Assessments, Method Statements and Safe Systems of Work
    5. Personal Protective Equipment
    6. Employment of Young Persons
    7. Employment of Persons with Disabilities
    8. Employment of Pregnant Women
    9. Health Monitoring and Surveillance
    10. First Aid Provision
    11. Injuries, Diseases and Dangerous Occurrences
    12. Fire Precautions and Prevention
    13. Smoking Policy
    14. Alcohol and Controlled Substances
    15. Violence towards employees
    16. Lone Workers
    17. Mobile Phones
    18. Waste Policy

      Section 3b Site Safety

       

    19. Abrasive Wheels
    20. Asbestos
    21. Cartridge Operated Tools
    22. Compressor and Compressed Air Tools
    23. Confined Spaces
    24. Dangerous Substances and Explosive Atmospheres
    25. Demolition
    26. Dusts and Fumes
    27. Electricity and Portable Electrical Appliances
    28. Excavations
    29. Fire
    30. Gasses, Fuels and LPG
    31. Hazardous Substances
    32. Hot Work
    33. Housekeeping
    34. Lasers – Non Ionising Radiation
    35. Lifting Operations and Lifting Equipment
    36. Manual Handling Operations
    37. Noise and Vibration
    38. Overhead and Underground Services
    39. Plant and Equipment
    40. Pressure Washers
    41. Roadworks
    42. Welfare Facilities
    43. Working at Height

Section 3c Office Safety

    1. Chemicals
    2. Display Screen Equipment
    3. Electricity
    4. Environment
    5. Manual Handling
    6. Slips, Trips and Falls
    7. Work Equipment

　

Section 1 Health, Safety and Environmental Policy Statement

  • 1.1 Health and Safety Statement of Intent

  • 1.2 Environmental Policy Statement

     

    •

    1.1 Health and Safety Statement of Intent

    As Director responsible for safety, I have overall responsibility for the health, safety and welfare of employees of J & E Regan (Builders & Contractors) Ltd. This Safety Policy will be adhered to by all persons conducting activities under this name.

    The Company will comply with the Health and Safety at Work etc Act 1974; Regulations subsequently laid under it and meet the standards required therein.

    The objective of this policy is to attain and maintain high standards of health and safety performance throughout J & E Regan (Builders & Contractors) Ltd.

    Hazards will be identified and the risk of injury, disease or dangerous occurrence will be minimised by the achievement and maintenance of high standards of health and safety. These standards will be achieved, so far as is reasonably practicable, in particular by:

    • The provision and maintenance of plant and systems of work that are safe and without risk to health;

    • Adequate arrangements for the regular assessment of work activities in order to identify associated hazards and control the risk arising;

    • Arrangements for ensuring safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances;

    • The provision of such information, instruction, training and supervision as is necessary to ensure the health and safety of employees of the Company;

    • The maintenance of any workplace under the control of the Company in a condition that is safe and without risk to health and the provision and maintenance of means of access to and egress from it that are safe and without risk;

    • The provision and maintenance of working environments that are without risk to health and adequate as regards facilities and arrangements for the welfare of employees of the Company;

    • The co-operation of employees of the Company to enable statutory obligations under health and safety legislation to be met;

    • A visible management commitment to high standards of health and safety performance and the promotion of a positive health and safety culture throughout the Company.

    　

    Mr P Crane

    Director responsible for safety

    1.2 Environmental Policy Statement

    1.2.1 J & E Regan (Builders and Contractors) Ltd recognises that its activities do have environmental implications. These can be either potentially damaging or beneficial. It is, therefore, the policy of the company to:

    • Understand and comply with legislation and best practice;

    • Assess and consider the environmental impact of its activities and take action, as appropriate;

    • Promote personal responsibility and effort on the part of employees to prevent environmental damage and to act as good neighbours to those affected by construction activities;

    • Provide such assistance, training and information as may be necessary to personnel at all levels;

    • Audit environmental performance.

  • 1.2.2 During the execution of projects, J & E Regan (Builders and Contractors) Ltd will promote the protection and care of the environment by advising the client and contractors of the legislation and best practice. It will, so far as is practicable, within its responsibility make every effort to ensure compliance with legislation and minimise:

    •
    • Noise, dust and airborne particles;

    • Material, water, paper and energy wastage;

    • Discharge of ozone depleting gases;

    • Pollution of watercourses, soil drainage systems and the atmosphere.

  • 1.2.3 J & E Regan (Builders and Contractors) Ltd will promote the implementation of:

    •
    • Waste management and disposal procedures (including Site Waste Management Plans, where appropriate);

    • Good neighbour policies;

    • Protective measures for flora and fauna, trees, archaeological and heritage remains;

    • Materials recycling.

    　

    Mr P Crane

    Director responsible for safety

    　

    Section 2 Organisation and Responsibilities for Health, Safety and the Environment

    2.1 Mr P Crane - Director responsible for safety

    2.2 Duties under the Construction (Design and Management) Regulations 2007

    2.3 Company Safety Managers

    2.4 Contracts Managers, Project/Site Managers and Site Supervisors

    2.5 All employees of J & E Regan (Builders & Contractors)

    2.6 All sub contractors who undertake work on behalf of J & E Regan (Builders & Contractors) Ltd

    Section 2 Organisation and Responsibilities for Health, Safety and the Environment

    2.1 Mr P Crane – Director responsible for Safety

    2.1.1 Responsible overall for the health, safety and welfare of all employees of J & E Regan (Builders & Contractors) Ltd and for the environmental impact of company activities. He will fulfil all legal duties imposed on him, as the Employer, by relevant legislation.

    2.1.2 In recognition of the legal duties imposed upon him the Director responsible for safety will:
    • ensure adequate resources are available to enable legal and moral obligations to be met;
    • ensure that all new employees receive adequate induction training as soon as is reasonably practicable after joining the Company;
    • ensure all employees receive suitable information, instruction, training and where appropriate, supervision to ensure their competence for the work they are to undertake;
    • ensure that all plant, equipment and materials are safe and suitable for the work for which they are to be used;
    • ensure that suitable and sufficient risk assessments of the activities of J & E Regan (Builders & Contractors) Ltd are undertaken to identify and implement effective control measures required to eliminate, reduce or control the risk of harm occurring to employees, the environment or others who may be affected by the activity;
    • ensure that the results of the risk assessments are effectively communicated throughout the Company and to others who may be affected by the activity;
    • ensure employees are provided with and instructed in the use of properly maintained personal protective equipment and systems as identified by risk assessment;
    • in respect of hazardous substances, ensure that appropriate information is available to enable suitable assessment of the process to be conducted;
    • ensure that all injuries, diseases and dangerous occurrences involving J & E Regan (Builders & Contractors) Ltd employees are investigated and, where appropriate, reported as required under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995;
    • maintain effective communication routes throughout the Company to ensure employees are aware of the Company Health, Safety and Environmental Policy and other health, safety and environmental matters as they arise;
    • take immediate action in respect of:
    • prohibition and improvement notices;
    • matters of complaint by HSE or EA Inspectors;
    • concerns by employees or others, of health, safety or environmental standards;
    • accidents, incidents and near misses involving employees of J & E Regan (Builders & Contractors) Ltd;
    • ensure all registers and records are maintained as required by current legislation;
    • ensure that the management of health, safety and the environment within the Company is periodically audited to ensure that high standards of health, safety and environmental performance are being maintained and identify areas where improvements are to be made;
    • ensure that environmental factors are included in business decisions and that systems of work and practices give due consideration to their potential environment impact;
    • continually review the Health, Safety and Environmental Policy to ensure it meets the requirements of current legislation and reflects the activities of the Company.

    2.2 Duties under the Construction (Design and Management) Regulations 2007

    2.2.1 In recognition of the legal duties imposed under the Construction (Design and Management) Regulations 2007, for projects where the Company is the Client, the Director Responsible for Safety will ensure that:
    • Designers, contractors and other team members that are appointed are competent, adequately resourced and appointed early enough for the work they have to do;
    • Provide pre construction information to designers and contractors, where available,
    • Sufficient time is allowed for each stage of the project;
    • All parties involved with the project cooperate with one another;
    • Work is coordinated with other parties to ensure the safety of those carrying out construction work and those who may be affected by it;
    • Reasonable management arrangements are in place throughout the project to ensure that construction work can be carried out safely and without risk to health;
    • Contractors have made arrangements for suitable welfare facilities to be provided from the beginning and throughout the construction phase;
    • Any fixed workplaces that are to be constructed will comply, in respect of their design and the materials used, with any requirements of the Construction (Design and Management) Regulations 2007;
    • Relevant information likely to be needed by designers, contractors or others to plan and manage their work is passed to them in order to comply with the CDM regulations.

    In addition, for works that are notifiable the Company will:

    • Appoint a competent and adequately resourced CDM Co-ordinator;
    • Appoint a Principal Contractor to plan and manage construction work;
    • Ensure that construction work does not start until the Principal Contractor has prepared a suitable Construction Phase Plan and made arrangements for suitable welfare facilities to be present from the start of work;
    • Make sure that the Health and Safety file is prepared, reviewed, updated and retained for inspection.

    In recognition of the legal duties imposed under the Construction (Design and Management) Regulations 2007, for projects where the Company is the Designer, the Director Responsible for Safety will:

    • Ensure that the Company is competent and adequately resourced to address the health and safety issues likely to be involved in the design;
    • Check that clients are aware of their duties;
    • Avoid foreseeable risks relating to the construction and future use of the structure when carrying out design work;
    • Provide adequate information about any remaining risks associated with the design;
    • Co-ordinate work with other designers.

    In addition, where the project is notifiable, the Company will:
    • Ensure that the Client has appointed a CDM Co-ordinator and notified the HSE;
    • Ensure that no design work is done unless a CDM Co-ordinator has been appointed;
    • Co-operate with the CDM Co-ordinator, Principal Contractor and with any other designers or contractors to enable them to comply with their duties.

    In recognition of the legal duties imposed under the Construction (Design and Management) Regulations 2007, for projects where the Company is the Principal Contractor, the Director Responsible for Safety will:

    • Ensure that the Client is aware of their duties, that a CDM Co-ordinator has been appointed and that the HSE has been notified;
    • Ensure that the Company is competent to address the health and safety issues likely to be involved in the management of the construction phase;
    • Ensure that the construction phase is properly planned, managed and monitored, with adequately resourced, competent site management appropriate to the level of risk and activity;
    • Ensure that all contractors are informed of and allowed a sufficient amount of time for planning and preparation before they begin work on site;
    • Ensure that all contractors are provided with all relevant information pertaining to the project to enable them to carry out their work safely and without risk to health;
    • Ensure that information requests from contractors are met promptly;
    • Ensure effective co-ordination and co-operation between contractors and safe working;
    • Ensure that a suitable Construction Phase Plan is prepared before construction work begins and is implemented and kept up to date as the project progresses. The Construction Phase Plan is developed in conjunction with, and is communicated to, involved contractors;
    • Ensue that any designer or contractor engaged on the project is competent and adequately resourced;
    • Ensure suitable welfare facilities are provided from the start of the construction phase;
    • Take reasonable steps to secure the site;
    • Prepare and enforce any necessary site rules;
    • Provide relevant parts of the Construction Phase Plan and other information to contractors in time for them to plan their work;
    • Liaise with the CDM Co-ordinator on design carried out during the construction phase;
    • Promptly provide the CDM Co-ordinator with any information relevant to the health and safety file;
    • Ensure that all workers have been provided with suitable heath and safety induction, information and training;
    • Ensure that the workforce is consulted about health and safety matters.
    • Display the project notification.

    In recognition of the legal duties imposed under the Construction (Design and Management) Regulations 2007, for projects where the Company is a Contractor, the Director Responsible for Safety will:

    • Ensure that the Company and anyone that it employs is competent and adequately resourced;
    • Plan, manage and monitor the work to ensure that workers under Company control are safe;
    • Ensure that any contractor the Company appoints is informed of the minimum amount of time that will be allowed for them to plan and prepare the work before starting on site;
    • Provide workers under Company control with any necessary information and training that they need to work safely, to report problems and to respond appropriately in an emergency;
    • Ensure that any design work performed by the Company complies with the CDM regulations;
    • Comply with any requirements listed in the Schedule 2 or Part 4 of the CDM Regulations;
    • Co-operate with others working on the project;
    • Ensure the Company workforce is properly consulted on matters affecting health and safety;
    • Obtain specialist advice where necessary when planning high-risk work.

    In addition, on notifiable projects we will:

    • Check that the Client is aware of their duties and that a CDM Co-ordinator has been appointed and that the HSE has been notified before starting work;
    • Co-operate with the Principal Contractor, CDM Co-ordinator and others working on the project or on adjacent sites;
    • Inform the Principal Contractor of any risks to others created by work performed by Company personnel;
    • Provide details to the Principal Contractor of any contractors we engage in connection with carrying out the work;
    • Comply with any reasonable directions from the Principal Contractor and with any relevant rules in the Health and Safety Plan;
    • Inform the Principal Contractor of any problems with the Health and Safety Plan or risks identified during work that have significant implications for the management of the project;
    • Inform the Principal Contractor of any accidents or dangerous occurrences;
    • Provide relevant information for the Health and Safety file;
    • Co-operate with the Principal Contractor and assist in the development of the Construction Phase Health and Safety Plan and its implementation;
    • Inform the Principal Contractor of any identified shortcomings in the Construction Phase Health and Safety Plan;
    • Promptly inform the Principal Contractor of any risks to others on site or members of the public.

    In recognition of the legal duties imposed under the Construction (Design and Management) Regulations 2007, for projects where the Company is the CDM coordinator, the Director Responsible for Safety will:

    • Give suitable and sufficient advice to clients in order to help them comply with their duties, in particular:
    • The duty to appoint competent designers and contractors; and
    • The duty to ensure that adequate arrangements are in place for managing the process;
    • Notify the HSE about the project;
    • Coordinate design work, planning and other preparation for construction where relevant to heath and safety;
    • Identify and collect the pre-construction information and advise the client if surveys need to be commissioned to fill significant gaps;

    　

    • Promptly provide in a convenient form to those involved with the design of the structure; and to every contractor (including the Principal Contractor) who may be or who has been appointed by the client, such parts of the pre construction information that are relevant to each;
    • Manage the flow of health and safety information between clients, designers and contractors;
    • Advise the client on the suitability of the initial construction phase plan and the arrangements made to ensure that welfare facilities are on the site from the site;
    • Produce or update a relevant, user friendly, health and safety file suitable for future use at the end of the construction phase.

    2.3 Company Safety Managers

    2.3.1 Authority is delegated to the company Safety Managers, Mr T Pike based in Redruth and Mr G Bray in Saltash, to oversee and enforce the implementation of the Company Health, Safety and Environmental Policy throughout the company in relation to company activities. The Company Safety Managers will report to the Director responsible for safety.

    2.3.2 The Company Safety Managers will:

    • report the performance of the Company operating units in conforming to the Health, Safety and Environmental Policy, the safety procedures to ensure safe systems of work and the supporting safety standards;
    • keep under continuous review and make recommendations with regard to both the Company Health, Safety and Environmental Policy in the light of legislation, or matters arising out of safety incidents within or outside the company;
    • measure the company’s safety and environmental performance by way of regular scheduled audits;
    • advise and support clients, contractors, etc. and their safety officers with regard to the Company Health, Safety and Environmental Policy and all prevailing legislation;
    • issue and maintain model safety procedures in relation to safe systems of work;
    • issue and maintain model training standards designed to support safe systems of work;
    • audit all company controlled buildings, premises and sites for conformity to Fire Certificate, Environmental Legislation and Health & Safety at Work Regulations;
    • take the lead in the investigation of accidents causing fatalities or multiple casualties in any Group operating unit on behalf of the company;
    • act on any health, safety and environmental matters arising out of the Building Safety Audits that establish non-conformance to statutory regulations;
    • develop safety and environmental awareness and establish communication links on these matters throughout the operating unit to include the provision of regular safety meetings for staff;
    • co-ordinate all accident and incident reports and safety data for the control register held by the Safety Department for safety information and as a policy point of reference;
    • ensure personnel at all work sites of the operating unit are fully aware of potential hazards identified by staff reports, inspections, safety audits, accident reports and near misses.

    2.4 Contracts Managers, Project / Site Managers and Site Supervisors

    2.4.1 Authority is delegated to the Contracts Managers, Project/Site Managers and Site Supervisors to oversee and enforce the implementation of the Company Health, Safety and Environmental Policy on site.

    2.4.2 The Contracts Managers, Project/Site Managers and Site Supervisors will be responsible to the Director responsible for safety and the Company Safety Managers for ensuring that the provisions of the Health and Safety at Work etc Act 1974, environmental legislation, associated regulations and the Company Health, Safety and Environmental Policy are observed throughout the Company.

    2.4.3 In particular, the Contracts Managers, Project / Site Managers and Site Supervisors will:
    • allocate necessary resources for health, safety and the environment;
    • plan work systems and practices so as to give due consideration to their environmental impact;
    • ensure employees and sub contractors comply with the Company Health, Safety and Environmental Policy;
    • ensure and maintain high standards of health, safety and environmental performance on site;
    • ensure a safe working environment with safe access and egress at all times;
    • ensure safe working practices are observed;
    • ensure that suitable waste disposal routes have been identified, recycling if practicable;
    • carry out routine inspections of the workplaces under the control of J & E Regan (Builders and Contractors) Ltd;
    • immediately bring to the attention of the Director responsible for safety matters relating to health, safety and environmental standards or performance;
    • communicate health, safety and environmental matters to employees and sub contractors via induction training or tool box talks.

    2.5 All employees of J & E Regan (Builders & Contractors) Ltd

    Employees are deemed to be those persons in the full time employment of J & E Regan (Builders & Contractors) Ltd and self-employed persons who undertake work on behalf of J & E Regan (Builders & Contractors) Ltd.

    2.5.1 All employees of J & E Regan (Builders & Contractors) Ltd have legal duties under health and safety legislation while at work to ensure the health and safety of themselves and others that may be affected by their acts or omissions. They also have duties under environmental legislation to protect the environment.

    2.5.2 In recognition of the legal duties imposed upon them, all employees of J & E Regan (Builders & Contractors) Ltd will:
    • co-operate with the Director responsible for safety, the Company Safety Managers, Contracts Managers, Project/Site Managers and Site Supervisors to enable them to comply with their legal duties;
    • not intentionally or recklessly interfere with or misuse anything provided by the Company in the interests of health and safety;
    • comply with requirements of the J & E Regan (Builders & Contractors) Ltd Health, Safety and Environmental Policy and actively promote a positive health, safety and environmental culture throughout the Company;
    • when on site, follow all site safety rules and procedures;
    • make themselves aware of all site first aid and emergency procedures;
    • only undertake work for which they have been trained and are qualified and competent to undertake;
    • use and maintain in a serviceable condition all plant and equipment in accordance with the training provided;
    • ensure all accidents are entered in the accident book held on site and the record returned to the office;
    • ensure all accidents and incidents, including near misses, are reported to the responsible person on site to ensure appropriate investigation can be undertaken;
    • not undertake an activity until a suitable and sufficient assessment has been conducted by a competent person and the results communicated to them and others who may be affected by the activity;
    • raise all matters of concern relating to health, safety and the environment as they arise to the appropriate responsible person;
    • use and maintain in accordance with instructions and training given, and report the loss or defect of all personal protective equipment provided by their employer;
    • ensure that all waste is disposed of via the designated route and that no work undertaken causes disruption or pollution to the environment.

    2.6 All sub contractors who undertake work on behalf of J & E Regan (Builders & Contractors) Ltd

    2.6.1 All sub contractors of J & E Regan (Builders & Contractors) Ltd have legal duties under health and safety legislation while at work to ensure the health and safety of themselves and others that may be affected by their acts or omissions.

    2.6.2 In recognition of the legal duties imposed upon them, all sub contractors of J & E Regan (Builders & Contractors) Ltd will:
    • co-operate with the Director responsible for Safety, the Company Safety Managers, Contracts Managers, Project/Site Managers, Site Supervisors and their own Employer to enable them to comply with their legal duties;
    • not intentionally or recklessly interfere with or misuse anything provided by the Company or their Employer in the interests of health and safety;
    • comply with requirements of the J & E Regan (Builders & Contractors) Ltd Health, Safety and Environmental Policy and actively promote a positive health, safety and environmental culture on site;
    • when on site, follow all site safety rules and procedures;
    • make themselves aware of all site first aid and emergency procedures;
    • only undertake work for which they have been trained and are qualified and competent to undertake;
    • use and maintain in a serviceable condition all plant and equipment;
    • ensure all accidents are entered in the accident book held on site;
    • ensure all accidents and incidents, including near misses, are reported to the responsible person on site to ensure appropriate investigation can be undertaken;
    • ensure that risk assessments and method statements relating to their work are presented to the management of J & E Regan (Builders & Contractors) Ltd prior to commencement of the work;
    • not undertake an activity until a suitable and sufficient assessment of the activity has been undertaken by a competent person and the results of the assessment have been communicated to them and others who may be affected by the activity;
    • raise all matters of concern relating to health, safety and the environment as they arise to the appropriate responsible person;
    • use and maintain in accordance with instructions and training, and report the loss or defect of personal protective equipment provided by their employer;
    • ensure that all waste is disposed of via the designated route and that no work undertaken causes disruption or pollution to the environment.

    Section 3 Arrangements for Health, Safety and the Environment

    Section 3a General
      1. Health, Safety and Environmental Advice and Guidance
      2. Communication of Health, Safety and Environmental Matters
      3. Training and Competence
      4. Risk Assessments, Method Statements and Safe Systems of Work
      5. Personal Protective Equipment
      6. Employment of Young Persons
      7. Employment of Persons with Disabilities
      8. Employment of Pregnant Women
      9. Health Monitoring and Surveillance
      10. First Aid Provision
      11. Injuries, Diseases and Dangerous Occurrences
      12. Fire Precautions and Prevention
      13. Smoking Policy
      14. Alcohol and Controlled Substances
      15. Violence towards employees
      16. Lone Workers
      17. Mobile Phones
      18. Waste Policy

    　

    Section 3 Arrangements for Health, Safety and the Environment

    Section 3a General

    The attainment and maintenance of high standards of health, safety and environmental matters within J & E Regan (Builders & Contractors) Ltd will be achieved by the identification of hazards associated with the activities undertaken by the Company. Effective precautions and control measures to eliminate, reduce or control the risk of harm to ALL persons exposed to the hazards, or the environmental impact created by them, will be identified and implemented.

      1. Health and Safety Advice and Guidance

        3.1.1 The Health, Safety and Environmental Adviser to J & E Regan (Builders & Contractors) Ltd is SSG Training and Consultancy of Plymouth who are available on 01752 201616.

      2. Communication of Health, Safety and Environmental Matters

    3.2.1 The Company’s Health, Safety and Environmental Policy and performance will be reviewed annually.

    3.2.2 Concerns over the standards of health, safety and the environment within the Company or issues relating to health, safety and the environment are to be brought immediately to the attention of the Director responsible for safety.

    3.2.3 Health, safety and environmental information, where it relates to the activities of J & E Regan (Builders & Contractors) Ltd will be communicated throughout the Company as it becomes available by the quickest possible means.

    3.3 Training and Competence

    3.3.1 All new employees of the Company will receive induction training as soon as reasonably practicable.

    3.3.2 Site specific induction training will be given to employees whenever work commences on site.

    3.3.3 The training requirements of Company employees will be identified and appropriate training provided to ensure that all employees are qualified and competent to undertake the work they are engaged in.

    3.3.4 It is the aim that as far as is reasonably practicable that all employees of J & E Regan (Builders & Contractors) Ltd (and sub-contractors) who carry out their duties on-site (construction sites) will hold a current CSCS or CPCS (or equivalent). The specific card held must accurately reflect the occupation of the cardholder.

    3.3.5 Where issued, copies of certificates and records of training, qualifications and competence will be held in the Main Office.

    3.3.6 Training standards will be kept under review to ensure that the requirements of current legislation and risk assessments are met.

    3.4 Risk Assessments, Method Statements and Safe Systems of Work

    3.4.1 J & E Regan (Builders & Contractors) Ltd will ensure;

    • where significant hazards are evident, an appropriate risk assessment will be undertaken and communicated to all those at risk;
    • safety method statements or written procedures detailing safe systems of work are produced based on the findings of the risk assessments;
    • that all risk assessments, safe systems of work and safety method statements are communicated to all who may be affected by the activity;
    • that all personnel who may be affected by the activity are made aware, that if any aspect of the activity or the environment in which it is conducted alters then a review of the risk assessment must be undertaken and appropriate changes to the safe system of work or safety method statement effected before the work is continued;
    • that master copies of all assessments, safe systems of work and method statements are available on site.

    3.5 Personal Protective Equipment

    3.5.1 The Company will provide Personal Protective Equipment (PPE) to employees of J & E Regan (Builders & Contractors) Ltd where it is required by current legislation and as identified by risk assessment.

    3.5.2 PPE will be provided in circumstances where exposure to hazards cannot be effected by other means or to supplement existing control measures identified by a risk assessment. An assessment will be made to ensure that the PPE is suitable for purpose and is appropriate to the risk involved.

    3.5.3 Safety Footwear shall be worn at all times on site without exception.

    3.5.4 Protective goggles (and gloves, subject to risk assessment) shall be worn when using cutting, drilling or grinding equipment.

    3.5.5 Hard hats and other PPE shall be worn where identified as a requirement by risk assessment or a requirement of statutory provision. Hard hats shall be worn without exception whilst operating plant or whilst scaffolding is erected.

    3.5.6 Site Management will ensure that suitable facilities for the storage of PPE are provided.

    3.5.7 Information, instruction and training will be given to all employees on the safe use of PPE.

    3.5.8 Employees will, in accordance with instructions given, make full use of all PPE provided and maintain it in a serviceable condition and report its loss or defect immediately.

    3.6 Employment of Young Persons

        1. Risk assessments will be carried out, or reviewed for each operation, to identify and address the risks to young persons (i.e. those under the age of 18), when employed by the Company.

        2. Protection will be provided from any risks to the health and safety of young persons associated with their lack of experience, lack of awareness of existing risks or immaturity.

        3. Unless as part of their training or where the work is carried out under the supervision of a competent person and where the risk has been reduced to the lowest reasonably practicable level, young persons will not be employed where the work:

    • is beyond their physical or psychological capability;
    • involves exposure to toxic or carcinogenic substances or substances which cause heritable genetic damage, harm to unborn children or cause any other chronic health effect;
    • involves a risk of accidents which they may not reasonably recognise due to their insufficient attention to safety or lack of experience or training;
    • exposes them to radiation;
    • involves a risk to health from extreme temperatures (hot or cold), noise or vibration.

        1. Young people who are over the minimum school leaving age (MSLA) can do this work under very special circumstances, which are:

    • the work is necessary for their training;
    • the work is properly supervised by a competent person
    • the risks are reduced to the lowest level, so far as is reasonably practicable.

    Children below the MSLA must never do work involving these risks whether they are employed or under training such as work experience.

    3.6.5 As per HSE guidance, J & E Regan (Builders & Contractors) Ltd will contact the appropriate local authorities when employing young people (children).

    Detailed guidelines for the safety of young workers are contained in the HSE publication "The Right Start – Work experience for young people" (indg364)

    3.7 Employment of Persons with Disabilities

    3.7.1 The Director responsible for safety will ensure that risk assessments of the activities undertaken by J & E Regan (Builders & Contractors) Ltd take into account the needs of employees with disabilities.

    3.7.2 Employees are to ensure that J & E Regan (Builders & Contractors) Ltd, as their employer, are made aware of any form of disablement that is likely to affect their ability to undertake the work they are assigned. This information is to be communicated to Managers and Agents where appropriate.

    3.7.3 Where appropriate, employees with disabilities will be monitored at regular intervals (e.g. by routine medical examination) to ensure their suitability for the work on which they are employed.

    3.8 Employment of Pregnant Women

    3.8.1 The Director responsible for safety will ensure that risk assessments of the activities undertaken by J & E Regan (Builders & Contractors) Ltd take into account the needs of pregnant employees and new mothers. The assessment will identify and address the risks to the unborn child, a child of a woman who is still breastfeeding and to the mother.

    3.8.2 The assessment will ensure that adequate steps are taken to avoid the risk to pregnant employees, new and breastfeeding mothers arising from exposure to physical, biological and chemical agents and from working conditions.

    3.8.3 Where the risk cannot be avoided then the working hours may be temporarily adjusted or suitable alternative work will be offered. If this is not viable then suspension on full pay will be exercised for as long as is necessary to protect the health and safety of the mother or the child.

    3.9 Health Monitoring and Surveillance

    3.9.1 Employees of J & E Regan (Builders & Contractors) Ltd are to declare any aspect relating to their health that may put them at risk while undertaking the work for which they are employed or that may be affected by the environment in which it is to be undertaken. This information is to be communicated to Managers and Agents where appropriate.

    3.9.2 Employees will be provided with health surveillance appropriate to the risks to health and safety resulting from their employment.

    3.10 First Aid Provision

    3.10.1 As Principal Contractor, the Director responsible for safety will nominate suitably trained persons as qualified first aiders or Appointed Persons to ensure adequate provision of first aid. These details will be prominently displayed on the site, where practicable, and communicated through induction training.

    3.10.2 In the absence of the nominated first aider, the Appointed Person or other qualified first aid personnel will be available on site at all times whilst routine work is being conducted. The name of this person shall be communicated to all persons affected.

    3.10.3 Personnel undertaking short term projects will be briefed, with regard to first aid provisions, prior to undertaking work.

    3.10.4 While employed on site, sub contractors of J & E Regan (Builders & Contractors) Ltd are to familiarise themselves with the first aid facilities on site.

    3.10.5 All injuries occurring on site, no matter how trivial, are to be recorded in the Accident Book. No identifiable details of persons entered in the accident book may be kept on site.

    3.11 Injuries, Diseases and Dangerous Occurrences

    3.11.1 As Principal Contractor, the Director responsible for safety will ensure that all accidents, near misses and dangerous occurrences on site are thoroughly investigated.

    3.11.2 In the event of major injury or fatality occurring to an employee of J & E Regan (Builders & Contractors) Ltd, the Director responsible for safety will ensure statutory reporting requirements under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 are met.

    3.11.3 As Principal Contractor, J & E Regan (Builders & Contractors) Ltd will ensure that the person controlling the premises will report any accidents under Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995.

    3.11.4 All accidents, dangerous occurrences and near misses occurring on site are to be reported to the Contracts Manager/Project/Site Managers/Site Supervisor, the Company Safety Managers and the Director responsible for safety so that an investigation can be conducted.

    3.12 Fire Precautions and Prevention

    3.12.1 A Fire Risk Assessment will be carried out for sites and offices under the control of J & E Regan (Builders & Contractors) Ltd. Fire precautions and prevention measures will be taken appropriate to the level of risk assessed.

    3.12.2 The Responsible Person on site and drivers of vehicles under the control of J & E Regan (Builders & Contractors) Ltd. will be instructed on the use of portable fire fighting appliances. Emergency procedures and evacuation routes will be communicated to all employees as part of their site induction training.

    3.12.3 As Principal Contractor, the Director responsible for safety will ensure that an adequate fire plan is in place and prominently displayed in the Offices and on site and communicated to all employees, sub contractors and visitors through induction training.

    3.12.4 In the event of a fire in the any of the offices or on site, the priority will be to raise the alarm and ensure all personnel are evacuated safely. The alarm is to be raised and the local fire authorities summoned.

    3.12.5 The person discovering the fire may attempt to extinguish the fire using portable appliances if the fire is of a small nature and personnel are not put at risk and is to remain available to brief the fire authorities on arrival.

    3.12.6 Consideration will be given to neighbours who may be affected by a fire to ensure that they are made aware of the fire and evacuated safely.

    3.13 Smoking Policy

    3.13.1 In accordance with English Law (Smoke-free Regulations 2006), J & E Regan (Builders & Contractors) Ltd has a strict no smoking policy. This applies to all company vehicles, offices and messrooms on site and, as such, all employees and sub-contractors who undertake work on behalf of J & E Regan (Builders & Contractors) Ltd are to adhere to that policy.

    3.13.2 Smoking will only be permitted in external areas designated by site management.

    3.14 Alcohol and Controlled Substances

    3.14.1 The Company has adopted a No Alcohol or Controlled Substances Policy. Disciplinary action may be exercised if, while under the influence of alcohol or controlled substances (e.g drugs), employees or sub contractors enter a workplace under the control of J & E Regan (Builders & Contractors) Ltd.

    3.15 Violence towards Employees

    3.15.1 In the event that employees of J & E Regan (Builders & Contractors) Ltd are faced with aggression or threat of violence, a non-confrontational attitude is to be adopted.

    3.15.2 Where matters of dispute or disagreement giving rise to aggression or threat of violence cannot be resolved locally by peaceful negotiation they are to immediately be referred to the Site Management or the Directors of the Company.

    3.16 Lone Workers

    3.16.1 Wherever practicable, employees of J & E Regan (Builders & Contractors) Ltd are not to work alone in high-risk activities or areas.

    3.16.2 Where it is unavoidable, the lone worker will ensure that J & E Regan (Builders & Contractors) Ltd or the Site Management is aware of their whereabouts and the nature of the work being undertaken. The lone worker will make contact with J & E Regan (Builders & Contractors) Ltd or the Site Management at pre-arranged times throughout, and on completion, of the activity.

    3.17 Mobile Phones

    3.17.1 Mobile phones must not be used in the vicinity of gas storage areas, chemical and oil storage areas or in the vicinity of other flammable substances.

    3.17.2 Private mobile phones shall only be used in designated areas, and at designated times, whilst working on site. These places and times shall be specified in site rules and communicated by the site manager as part of site induction training.

    3.17.3 Mobile phones are not to be used by the driver of a moving vehicle unless the vehicle is fitted with a working ‘hands free’ kit and it is considered that it is safe to do so. Where such equipment is not available, the driver must stop and switch off the vehicle in a safe place before using the phone.

    3.17.4 Mobile phones are not to be used while operating any plant machinery. The driver/operator must stop and switch off the vehicle / machine in a safe place before using the phone.

    3.17.5 Mobile phones are not to be used while operating any work equipment.

    3.18 Waste Policy

    3.18.1 The Director responsible for safety shall ensure that routes exist for the legal disposal of waste arising form all materials in use by the company, in accordance with current legislation and best practice including meeting the requirements of the Waste Management Regulations 2008.

    3.18.2 For projects in excess of £300,000 a Site Waste Management Plan will be produced and implemented in accordance with the Site Waste Management Plan Regulations.

    3.18.4 Where practicable, inventories shall be reduced and managed so as to minimise waste production.

    3.18.5 All waste shall be disposed of via the authorised disposal route.

    3.18.6 Waste shall not be illegally deposited, disposed of or treated by any person where that waste has been, or will be, under the control of the Company.
        1. Recycling waste will be encouraged wherever possible.

        2. Fluid and solid waste will be managed to ensure the protection of personnel who may be exposed to such materials and to minimise any potential harm to the environment.

        3. Waste management procedures will be communicated to all employees during induction training.

            1. Tanks and drums provided to hold waste oils and other fluids will be bunded and all spillage immediately cleared away.

        4. Spill-kit will be made available on sites where fuels are stored.

    3.18.11 Waste materials will be removed under contract by a licensed operator, and where appropriate, in accordance with the Hazardous Waste Regulations.

    　

    Section 3 Arrangements for Health, Safety and the Environment

    Section 3b Site Safety

      1. Abrasive Wheels
      2. Asbestos
      3. Cartridge Operated Tools
      4. Compressor and Compressed Air Tools
      5. Confined Spaces
      6. Dangerous Substances and Explosive Atmospheres
      7. Demolition
      8. Dusts and Fumes
      9. Electricity and Portable Electrical Appliances
      10. Excavations
      11. Fire
      12. Gasses, Fuels and LPG
      13. Hazardous Substances
      14. Hot Work
      15. Housekeeping
      16. Lasers – Non Ionising Radiation
      17. Lifting Operations and Lifting Equipment
      18. Manual Handling Operations
      19. Noise
      20. Overhead and Underground Services
      21. Plant and Equipment
      22. Pressure Washers
      23. Roadworks
      24. Welfare Facilities
      25. Working at Height

    　

    　

    　

    　

    　

    　

    　

    　

    　

    Section 3 Arrangements for Health, Safety and the Environment

    Section 3b Site Safety

    The following topics have been identified as significant in terms of hazards on site and detail the Company’s policy on how the risk to personnel exposed to them will be reduced or controlled.

    3.19 Abrasive Wheels

    3.19.1 Only trained personnel who have been appointed by J & E Regan (Builders & Contractors) Ltd may change any class of abrasive wheel.

    3.19.2 The Company will ensure that suitable storage facilities to keep the wheels clean and free from damage are available and that a sufficient quantity of suitable eye protection to BSEN 166B is available when required.

    3.19.3 Guards or shields supplied by the manufacturer must be correctly fitted to all machines while in use and not altered in any way.

    3.19.4 Employees are to ensure that any defective abrasive wheel machine is taken out of use immediately.

    3.20 Asbestos

    3.20.1 Confirmation will be obtained from the Client, if practicable, that the nature of the work does not involve exposure to asbestos prior to work commencing. If the presence is of asbestos is unknown, an appropriate Type 2 or Type 3 survey will be conducted to establish, or refute, the presence of Asbestos Containing Materials.

    3.20.2 Work involving exposure to, or removal of, asbestos will be the subject of a formal risk assessment to identify the type of asbestos and the degree of exposure. Compliance with the Control of Asbestos Regulations 2006 will be achieved.

    3.20.3 All work involving asbestos will be conducted in accordance with a safe system of work and, where appropriate, a licensed asbestos removal company will undertake removal and disposal.

    3.20.4 If material suspected of being or containing asbestos is discovered during demolition or refurbishment work, the following action is to be taken:
    • work is to cease, the area secured and measures put in place to ensure that the asbestos remains undisturbed;
    • the Site Management, Company Safety Managers or the Director responsible for safety is to be informed in order to ensure an assessment is undertaken and an action plan developed before work is allowed to continue.

    3.20.5 In accordance with the Control of Asbestos Regulations 2006, training is mandatory for anyone liable to be exposed to asbestos fibres at work. This includes anyone who may come into contact with or who may disturb asbestos, as well as those involved in asbestos removal work.

    Employees must be provided with suitable information, instruction and training so that they are aware of:

    in order to safeguard themselves and other employees.

    The information, instruction and training shall be:

    • given at regular intervals;
    • adapted to take account of significant changes in the type of work carried out or methods of work used by the employer; and
    • provided in a manner appropriate to the nature and degree of exposure identified by the risk assessment, and so that the employees are aware of:

    - the significant findings of the risk assessment, and

    - the results of any air monitoring carried out with an explanation of the findings.

    3.21 Cartridge Operated Tools

    3.21.1 Only low velocity, indirect type cartridge operated tools will be used on site.

    3.21.2 Only trained personnel who have been authorised by the Contracts Manager, Project/Site Manager or Person-in-Charge may operate cartridge operated tools.

    3.21.3 Suitable ear protection and eye protection to BSEN 166B must be worn when operating these tools.

    3.21.4 Explosive charges shall be stored in a secure stowage separate to the tool.

    3.21.5 Only the required amount of charges to complete the task shall be issued to authorised persons by the Site Manager, or Site Supervisor in his absence.

    3.21.6 Operators must ensure that the work area is clear of other persons or flammable vapours prior to using these tools.

    3.21.7 Spent cartridges shall be returned to the issuer immediately on completion of use.

    　

    　

    3.22 Compressor and Compressed Air Tools

    3.22.1 Compressors under contract of hire will have a current Certificate of Thorough Examination.

    3.22.2 All safety valves and gauges will be functioning correctly with the safe working pressure clearly marked on the air receiver.

    3.22.3 Compressors and compressed air tools are only to be operated by trained and competent persons.

    3.22.4 Defective compressors, hoses or tools are to be removed from service immediately to a place where they cannot be introduced back into service until a repair has been affected by a competent person.

    3.22.5 Only trained personnel who have been authorised by the by the Contracts Manager, Project/Site Manager or Person-in-Charge may operate gas cartridge operated and portable compressed air tools i.e. nail guns, etc.

    3.22.6 Operators must ensure that the work area is clear of other persons, all guards are be fitted and interlocks checked in a serviceable condition prior to using these tools.

    3.23 Confined Spaces

    3.23.1 Where work in a confined space is unavoidable it is only be conducted in accordance with a Safe System of Work as required under the Confined Spaces Regulations 1997.

    3.23.2 Activities to be conducted within the confined space are to be the subject of a risk assessment to ensure adequate control measures are in place to protect personnel involved or affected by the activity. Where a significant risk is identified a formal permit to work system will be in operation.

    3.23.3 No person shall work alone when working in a confined space. All persons will be trained for confined space work and a trained competent ‘Topman’ will always be in attendance when confined space work is being undertaken.

    3.23.4 Sub contractors who undertake work on behalf of J & E Regan (Builders and Contractors) Ltd are to comply with the policy of J & E Regan (Builders and Contractors) Ltd and follow the site procedures when working in confined spaces.

    3.24 Dangerous Substances and Explosive Atmospheres

    3.24.1 In accordance with the Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR) a dangerous substance is defined as:
    • explosive, oxidising, extremely flammable, highly flammable substances or preparations (whether or not classified under CHIP Regulations) e.g. petrol, solvents, paints, LPG, etc;
    • other substances or preparations creating risks due to their physio-chemical properties;
    • potentially explosive dusts e.g. flour, sugar, pitch, wood, etc.

    3.24.2 An explosive atmosphere is defined as ‘a mixture, under atmospheric conditions of air, of one or more dangerous substances in the form of gasses, vapours, mists or dust in which, after ignition has occurred, combustion spreads to the unburned mixture.

    3.24.3 If dangerous substances are present on a site under the control of J & E Regan (Builders and Contractors) Ltd the following actions must be taken:
    • a risk assessment of the work activities involving dangerous substances must be conducted;
    • the risks will be eliminated or reduced, so far as is reasonably practicable;
    • places where explosive atmospheres may occur will be classified in zones, marking with signs where necessary;
    • all equipment and protective systems used in these zones must meet the appropriate standards for use in that atmosphere;
    • equipment and procedures will be provided to deal with accidents and emergencies;
    • employees will be provided with suitable information, instruction and training.

    3.25 Demolition

    3.25.1 All demolition work will be planned prior to commencement on site and the plan will include a thorough survey and inspection of the structure to determine the nature of the original construction, the potential effects on adjoining properties and scaffolding requirements.

    3.25.2 The survey will identify structural problems and the risks associated with any flammable or hazardous substances. The survey will also take into account confined spaces, overhead or underground services, health hazards and access and waste removal.

    3.25.3 All demolition work will only be undertaken by a competent person in accordance with a written Safe System of Work.

    3.26 Dust and Fumes

    3.26.1 All processes conducted by J & E Regan (Builders & Contractors) Ltd employees and sub contractors that result in the generation of dust or fumes will be subject to an assessment under the Control of Substances Hazardous to Health Regulations 2005 and, if required, DSEAR.

    3.26.2 Control measures to protect personnel and the environment exposed to dust or fumes will be identified and put in place. All personnel likely to be exposed to the dust are to be informed of the harmful effects and of the precautions and control measures to be implemented to prevent, reduce or control exposure to the dust or fumes.

    3.26.3 Where identified by the risk assessment, suitable personal protective equipment will be provided to supplement other control measures. Personal protective equipment is to be worn by all personnel identified in the assessment in accordance with the training and instruction provided.

    3.27 Electricity and Portable Electrical Appliances

    3.27.1 All work involving potential contact with overhead or underground electrical cables or services will be properly planned and be subject to a detailed risk assessment in order to identify and implement appropriate control measures to ensure the safety of all personnel associated with the work.

    3.27.2 The Company recognises the need to ensure that all electrical equipment shall be safe at all times. This will be achieved by;
    • the use of battery operated tools or 110 volts on site wherever practicable;
    • wherever practicable, circuits will be protected by residual current devices (RCD) where mains voltage is to be used;
    • tools used on site will be in good condition and double insulated;
    • undertaking assessments to identify hazards associated with each individual item of machinery and implement specific safety rules and procedures for the authorised operative to follow;
    • ensuring all electrical appliances and equipment are periodically examined and tested at a frequency in accordance with current HSE guidance;
    • ensuring that all safety devices and guards are serviceable and in place prior to the use of equipment;
    • immediately prohibiting the use of and reporting defective equipment;
    • only authorised and competent persons will be permitted to repair or alter electrical equipment;
    • extension cables shall be fully unwound prior to use to prevent overheating.

    3.28 Excavations

    3.28.1 Activities to be conducted within or adjacent to excavations are to be the subject of a risk assessment to ensure adequate control measures are in place to protect personnel involved or affected by the activity.

    3.28.2 Adequate arrangements shall be implemented to ensure that the risk of persons, materials and vehicles falling into excavations is minimised and the risk of the excavation collapsing is minimised.

    3.28.3 Excavations shall be inspected by a competent person:

    • before any person carries out any work;
    • at the start of every shift;
    • after any event likely to have affected the strength and stability of the excavation, or any part of it;
    • after accidental fall of rock, earth or other material.

    3.28.4 Records and reports shall be kept of inspections in accordance with legislative requirements.

    3.28.5 When employed on the site under the control of J & E Regan (Builders & Contractors) Ltd, employees and sub contractors are to follow the site procedures when working in or adjacent to excavations.

    3.29 Fire

    3.29.1 A fire risk assessment on site will be undertaken prior to commencement of work. As Principal Contractor, the Contracts Manager, Project/Site Manager or Person-in-Charge will ensure that an adequate fire plan is in place and prominently displayed on site and communicated to all employees, sub contractors and visitors through induction training.

    3.29.2 Based on the results of the risk assessment, adequate means of raising the alarm, fighting the fire and means of escape will be provided to ensure the safe evacuation of personnel in the event that a fire occurs on site.

    3.30 Gases, Fuels and LPG

    3.30.1 All fuels shall be kept in approved containments and stored in accordance with current legislation. The storage areas shall be designated as a ‘No Smoking Area’ with risk assessments conducted as required by DSEAR.

    3.30.2 Only the required quantity of petrol shall be stored for immediate use on site in an approved stowage, in approved containers.

    3.30.3 All diesel containers capable of holding 200ltrs capacity, or more, shall be stored in a bunded area capable of containing 110% of the capacity of the largest container.

    3.30.4 Bulk diesel will be stored in a proprietary bunded or double skinned tank

    3.30.5 Compressed gas cylinders shall be stored in a designated, secure stowage when not in use observing segregation rules at all times.

    3.30.6 If LPG is present on site; LPG cylinders shall be stored in a designated stowage in the open air that shall satisfy the requirements of current legislation when not in use. LPG cylinders shall not be stored within 3 metres of any other compressed gas cylinders.

    3.30.7 Vehicles, plant and equipment must be fuelled outdoors or in a well ventilated area.

    3.31 Hazardous Substances

        1. The Contracts Manager, Project/Site Manager or Person-in-Charge will ensure that;

    • a comprehensive assessment programme of the processes involving the use of hazardous substances or those generating hazardous by-products such as dust and fume, is carried out;
    • where necessary, information relating to new or existing substances is gained from the supplier;
    • regular reviews of the assessments of the processes involving the use of or contact with hazardous substances are undertaken;
    • appropriate control measures are put into place to prevent, reduce or control the exposure of all personnel, and the environment, to the harmful effects of hazardous substances and by products of processes;
    • Material Safety Data Sheets are provided for all hazardous substances used by J & E Regan (Builders and Contractors) Ltd. Copies are to be available in the Main Office and the site relevant to the project.

    3.31.2 As identified by the COSHH Assessment, work involving substances or materials, or generating hazardous by-products that require specialist personal protection to be used, appropriate information, instruction and training will be given to all employees.

    　

    　

    　

    3.32 Hot Work

    3.32.1 Hot work results from equipment utilising a naked flame or generating heat and sparks and includes the following:
    • soldering and brazing;
    • welding and cutting;
    • blow lamps;
    • grinders.

    3.32.2 All hot work will be the subject of an assessment and if it is considered foreseeable that accidental injury or damage is likely to occur as a result of the hot work, a hot work permit system will be employed.
        1. When conducting hot work:

    • appropriate fire fighting provisions shall be available;
    • all sources of fuel shall be removed prior to work commencing;
    • the area of the work shall be monitored on completion of the work until the risk of fire has been removed.

    3.32.4 All hot work conducted by sub-contractors shall be subject to a safe system of work approved by the site management.

    3.33 Housekeeping

    3.33.1 In order to promote a safe working environment and good hygiene standards high standards of housekeeping will be maintained at all times throughout the site.

    3.33.2 All materials will be stored to reduce the risk injury to personnel and to minimise the fire risk.

    3.33.3 Clear accesses and egresses and emergency routes shall be maintained at all times.

    3.33.4 Combustible materials will not be stored adjacent to heat sources.

    3.33.5 Rubbish will not be allowed to accumulate and will be safely disposed of regularly and all spillages will be cleared up immediately.

    3.34 Lasers – Non Ionising Radiation

    3.34.1 Equipment fitted with a laser (e.g. laser leveller) is only to be operated by competent and authorised personnel. The laser beam should be terminated at the end of its useful path and should not be aimed at vehicles or personnel, particularly at head height.

    3.34.2 Areas where lasers are to be used are to be designated Controlled Areas and access restricted to authorised personnel who have been instructed in the necessary precautions to be taken.

    3.34.3 When not in use laser equipment is to be securely stored and access formally control to prevent unauthorised use.

    　

    3.35 Lifting Operations and Lifting Equipment

    3.35.1 All lifting operations and lifting equipment will conform to the Lifting Operations and Lifting Equipment Regulations 1998.

    3.35.2 All lifting gear and equipment will be marked with a means of identification and will show its safe working load.

    3.35.3 All goods and passenger hoists will be suitable for the purpose and will be erected and operated by competent personnel at all times. All goods hoists will be clearly marked with their safe working load and all passenger hoists will clearly state the maximum number of persons to be carried.

    3.35.4 All lifting equipment will be the subject of a thorough test and examination by a competent person at periods as detailed in the Lifting Operations and Lifting Equipment Regulations 1998. Records of such tests and examinations will be kept and made available for inspection.

    3.35.5 Wire ropes and chains will be fitted to crane hooks correctly; they will be inspected and tested, and the results recorded as necessary.

    3.35.6 All lifting gear will be fit for the purpose and capable of safely carrying out the work it is employed to do.

    3.35.7 Before any lift is carried out a risk assessment will be carried out to identify the measures required to protect those involved with the lift.

    3.35.8 A Safe System of Work will be established and effectively communicated to all personnel involved with the lift which will include:

    • thorough planning of the operation, along with the selection, provision and use of suitable cranes and equipment;
    • the maintenance, testing and examination of all equipment;
    • supervision by trained and competent personnel with the necessary authority to progress or stop a job as is necessary;
    • the prevention of unauthorised use or movement of equipment by any unauthorised person;
    • the safety of all personnel involved in the lift as well as those not involved in the lift but who may be affected by the lifting operation;
    • Lifts using mobile cranes will be carried out on a contract lift basis with suitable and sufficient risk assessments and method statements provided by the company carrying out the lift.

    3.36 Manual Handling Operations

    3.36.1 Wherever possible, the requirement to conduct manual handling operations will be avoided. Where manual-handling operations cannot be avoided, then the risk of injury due to manual handling tasks, will be reduced to the lowest reasonably practicable level, using kinetic lifting techniques, mechanical aids, or the load split to reduce the risk of harm, or group-handling techniques.

    3.36.2 Appropriate information relating to the weight, centre of gravity or the heaviest side of the load will be provided to those personnel involved in the manual handling of the load.

    3.36.3 An assessment of all manual-handling operations will be conducted to identify control measures required to protect those at risk from the manual handling operation, and communicated to them.

    3.36.3 Suitable manual handling training will be provided to employees involved in manual handling activities.

    3.37 Noise and Vibration

    3.37.1 The Company will seek to ensure, so far as is reasonably practicable, that all equipment used, hired or purchased will only generate noise levels below those recommended by various approved codes of practice and official guidance notes.

    3.37.2 Where noise levels are likely to exceed the Lower Exposure Action Level of 80 dB(A) perceived at the operator's ear an assessment will be conducted and control measures identified and implemented to reduce or control personal exposure.

    3.37.3 Where noise levels are likely to exceed the Upper Exposure Action Level of 85 dB(A) perceived at the operator's ear the wearing of suitable hearing protection will be mandatory for specified activities and zones.

    3.37.4 Suitable ear defenders providing adequate attenuation will be provided where appropriate to all affected personnel, at no cost to them, together with appropriate instructions on their use. All employees will use hearing protection provided for their protection.
        1. Hand Arm Vibration and Whole Body Vibration can occur from regular and frequent use of:

    • Hand held power tools;
    • Hand guided power equipment;
    • Powered machines which process hand held materials;
    • Plant and vehicles.

    In accordance with the Control of Vibration at Work Regulations 2005, management will:

    • Conduct assessments to determine the risks from vibration to employees;
    • Decide if employees are likely to be exposed above the daily exposure action value (EAV) and if they are:
    • Introduce a programme of controls to eliminate risk, or reduce exposure to as low a level as is reasonably practicable; and
    • Provide health surveillance (regular health checks) to those employees who continue to be regularly exposed above the action value or otherwise continue to be at risk.
    • Decide if employees are likely to be exposed above the daily exposure limit value (ELV) and if they are:
    • Take immediate action to reduce their exposure below the limit value.
    • Vibration levels shall be a consideration when purchasing or hiring equipment used by the Company.

    　

    　

    　

    3.38 Overhead and Underground Services

    3.38.1 Before any excavation work commences, all available information on existing underground services is to have been obtained. All services are to be located by means of location equipment and drawings etc. Appropriate markings are to be used to identify location and routes of all services.

    3.38.2 When nearing an assumed underground service (cable or pipe) no mechanical means of digging shall be used within 500 mm of the line of that service. Hand digging will be used to avoid possible contact.

    3.38.3 Any service installed as temporary supplies or as a part of the permanent works is to be accurately detailed on the site plan and physically marked along its route by means of timber stakes and notices.

    3.38.4 Where overhead power lines pose a risk the local electricity company is to be consulted in order to determine safe distances. Where appropriate goal posts and barriers will be placed to prevent contact.

    3.38.5 All distances and safety requirements shall be conducted in accordance with the HSE publication, GS 6 or with close consultation with the local electricity company with accompanying risk assessments, method statements & appropriate control measures.

    3.39 Plant and Equipment

    3.39.1 J & E Regan (Builders & Contractors) Ltd employees will only use work equipment that is correct and suitable for the job and will ensure that the equipment is maintained in an efficient state, in efficient working order and in good repair.

    3.39.2 When plant and equipment is hired in for use by the Company, suitable instruction and demonstration of its safe use is to be provided by the Hire Company before it is operated by employees.

    3.39.3 If employees are not deemed competent to operate the hired plant or equipment, a competent operator will be obtained to operate that equipment.

    3.39.4 Plant and equipment will be regularly inspected and tested as required by current legislation and defects or loss reported immediately.

    3.39.5 Defective equipment will be taken out of service immediately to a place where it cannot be brought back into use until it has been repaired by a competent person.

    3.39.6 Only an authorised and competent person will undertake maintenance, repairs, testing, installation or alterations of any nature to any plant or equipment.

    3.39.7 Where required all safety devices and guards will be operable and in use.

    3.39.8 Where the use of the equipment involves a specific risk to the health and safety, the use of the equipment will be restricted to personnel who are trained, competent and authorised in its use.

    3.39.9 All employees will receive adequate training and instruction in the use and safe operation of all plant and equipment.

    3.40 Pressure Washers

    3.40.1 Pressure Cleaners will be installed, maintained, tested and repaired by a competent person, and records of maintenance and test kept.

    3.40.2 Equipment is to be operated by trained, authorised and competent personnel.

    3.40.3 Pressure cleaning equipment may only be used in the area designated for use.

    3.40.4 Gloves and eye protection shall be worn at all times by operators to protect from flying debris.

    3.40.5 Before operation of electrical pressure washers, the RCD trip must be checked for correct operation where the use of a 240v supply is necessary.

    3.40.6 Pressure washers shall not be used when members of the public or persons not involved with the task are within the immediate working area.

    3.41 Roadworks

    3.41.1 Where roadworks are being undertaken, or there is a risk that affects other road users a risk assessment will be conducted.

    3.41.2 All roadworks and warnings shall be in accordance with the provisions laid out in the New Roads and Street Works Act 1991, The Highways Act and the accompanying Approved Codes of Practice.

    3.41.3 Where works affect other road users such traffic signs and barriers shall be erected to guide and warn traffic and pedestrians.

    3.41.4 The works shall be suitably lighted and guarded in hours of darkness.

    3.41.5 All traffic signs and barriers shall be removed immediately on ompletion of their requirement.

    3.42 Welfare Facilities

    3.42.1 The following facilities will be provided for employees and sub contractors of J & E Regan (Builders & Contractors) Ltd in accordance with Schedule 2 of the Construction (Design and Management) Regulations 2007:

    • An adequate supply of wholesome drinking water;
    • Suitable and sufficient washing facilities so far as is reasonably practicable;
    • Suitable and sufficient rest facilities including means for preparing food and boiling water;
    • Suitable and sufficient sanitary facilities;
    • Suitable and sufficient storage and drying facilities for clothing.

    3.42.2 Welfare facilities will be kept clean, adequately stocked and in a good

    condition.

    　

    　

    　

    3.43 Working at Height

    3.43.1 Before carrying out any work at height, including the use of ladders, a risk assessment of the work to be undertaken will be conducted. The risk assessment will take into account weather conditions and other aspects of the environment to ensure the safety of personnel at height and identify the measures required to protect persons working at height.

    3.43.2 All equipment identified by the risk assessment and provided for working at height will be sound and fit for purpose and be the subject of regular inspection and testing to ensure its continued suitability for the job.

    3.43.3 It is prohibited to drop or throw anything from a height. Employees and sub contractors are to lower items down using ropes and, if necessary, smaller items lowered down in a bucket.

    3.43.4 Ladders used by the Company will be of the correct type, in good condition and effectively secured to prevent movement.

    3.43.5 Ladders will be the subject of regular inspection by a competent person and defective ladders will be taken out of service immediately.

    3.43.6 Only a competent person will erect access scaffolds and tower scaffolds. All scaffolds will be inspected by a competent person, and records of such inspections kept;
    • prior to use;
    • after any substantial addition or dismantling;
    • after alteration;
    • after any event likely to affect its strength or stability;
    • weekly.

    3.43.7 Edge protection shall be provided, where practicable, to prevent falls from occurring in the first instance.

    3.43.8 When safety harnesses/man anchor systems are being worn whilst working at height they shall be attached to suitable anchor points. All safety harnesses/man anchor systems shall be tested, certified and checked ‘in date’ for test prior to use.

    3.43.9 All safety netting shall be manufactured and erected in accordance with EN 1263 by a suitable, competent contractor. Hand over certification and test certification shall be received from the erecting contractor prior to inclusion as a risk control measure.

    3.43.10 Detailed precautions and guidelines for the safety in roof work is contained in the HSE publication Health and Safety in Roof Work (HSG 33) and will be followed at all times.

    3.43.11 Mobile Elevated Work Platforms and Scissor Lifts shall only be operated by trained, competent persons. Safety Harnesses will be worn at all times whilst work is being conducted from MEWPs.

    　

    Section 3 Arrangements for Health, Safety and the Environment

    Section 3c Office Safety

    3.44 Chemicals

    3.45 Display Screen Equipment

    3.46 Electricity

    3.47 Environment

    3.48 Manual Handling

    3.49 Slips, Trips and Falls

    3.50 Work Equipment

    Section 3 Arrangements for Health, Safety and the Environment

    Section 3c General

    The following topics have been identified as significant in terms of office related hazards and detail the Company’s policy for the health, safety and welfare in the Company Offices.

    3.44 Chemicals

    3.44.1 Hazards exist from small quantities of chemicals in the office such as printing inks, photocopier toners, cleaning chemicals and correction fluids.

    3.44.2 Material safety data sheets for such hazardous substances will be obtained from the supplier to enable an assessment of potential exposure to be made and the identification and implementation of suitable precautions to be taken to reduce the risk of harm occurring.

    3.45 Display Screen Equipment

    3.45.1 All workstations under the control of J & E Regan (Builders & Contractors) Ltd consisting of Display Screen Equipment (DSE) will be the subject of an ergonomic assessment to identify the measures required to reduce the risk of harm occurring to the users of such workstations.

    3.45.2 Employees whose work requires them to operate their DSE workstation daily for a significant part of the day will be entitled to a free vision screening or eye test. Where such examinations identify the requirement, the Company will provide, free of charge, corrective appliances required specifically for DSE work.

    3.45.3 Employees whose work requires them to be at their DSE workstation for a significant part of their working day are to vary their work routine such that they perform other work activities away from their display screen equipment for approximately 10 –15 minutes per hour.

    3.46 Electricity

    3.46.1 Sufficient socket outlets will be provided and the use of adaptors and extension leads is to be discouraged. Sockets are not to be overloaded.

    3.46.2 All equipment is to be switched off before unplugging or cleaning.

    3.46.3 Residual current devices, if fitted, will be tested regularly by operation of the test button.

    3.46.4 Equipment operators will regularly carry out a visual inspection of the equipment, its cable and plug for signs of obvious damage.

    3.46.5 Damage to appliances and associated leads or plugs is to be reported immediately so that a competent person can effect a repair. Temporary or makeshift repairs are not to be undertaken.

    　

    3.47 Environment

    3.47.1 Ventilation will be adequate to ensure the comfort of employees. Where mechanical ventilation or air conditioning is provided, regular cleaning, maintenance and inspection will be conducted.

    3.47.2 Temperature will be maintained not less than 16°c but whenever practicable will be maintained in the range 19.4°c – 22.8°c. Windows, skylights or glass partitions will not allow excessive temperatures to be reached in the offices during hot weather.

    3.47.3 Lighting will be suitable and sufficient and, so far as is reasonably practicable be from natural light to enable people to work, use facilities and move from place to place safely and without experiencing eye strain.

    3.47.4 Eating facilities with adequate access to boiling water will be provided.

    3.47.5 Welfare facilities will be adequate with sufficient toilets, hand washing and drying facilities. A wholesome supply of drinking water will be available.

    3.47.6 Workstations will be comfortable with safe and suitable chairs and sufficient space.

    3.48 Manual Handling

    3.48.1 Wherever possible, the requirement to conduct manual handling operations will be avoided. Where manual-handling operations cannot be avoided then the risk of injury due to manual handling tasks, will be reduced to the lowest reasonably practicable level, using kinetic lifting techniques, mechanical aids, or the load split to reduce the risk of harm, or group-handling techniques.

    3.48.2 Appropriate information relating to the weight, centre of gravity or the heaviest side of the load will be provided to those personnel involved in the manual handling of the load.

    3.48.3 An assessment of all manual-handling operations will be conducted to identify control measures required to protect those at risk and communicated to them.

    3.48.4 Manual handling training will be provided to employees involved in manual handling activities.

    3.49 Slips, Trips and Falls

    3.49.1 Trailing leads are not permitted unless they are fitted with adequate cable protection to reduce the risk of tripping.

    3.49.2 Floor coverings will be sound and in good state of repair. All spillage will be cleared away immediately.

    3.49.3 All stairwells will be adequately lit and kept clear of obstacles and rubbish.

    3.49.4Offices will be kept tidy at all times and all rubbish will be removed at the end of each day.

    3.50 Work Equipment

    3.50.1 Employees will only use work equipment that is correct and suitable for the job and will ensure that the equipment is maintained in an efficient state, in efficient working order and in good repair.

    3.50.2 Work equipment will be regularly inspected and tested as required by current legislation and defects or loss reported immediately.

    3.50.3 Defective equipment will be taken out of service immediately to a place where it cannot be brought back into use until it has been repaired.

    3.50.4 Only an authorised and competent person is to undertake maintenance, repairs, testing, installation or alterations of any nature to any plant or equipment.

    3.50.5 Where required all safety devices and guards will be operable and in use.

    3.50.6 Where the use of the equipment involves a specific risk to the health and safety, the use of the equipment will be restricted to personnel who are trained, competent and authorised in its use.